The following is the information the Event Information Officer needs for your event announcement. It may also be used as a guide for developing your event flyer. Be sure to notify the Event Information Officer (calendar@northshield.org) of the date of your event and send the entire event flyer, as well as a request to have the event published in The Northwatch to them. Do not send any event information directly to the Chronicler (unless specifically requested to do so by the Chronicler).
All event announcements must include the follow information:
- Full Name of the Event
- Date(s) of the event
- Name of host branch
- Name of the Site
- Site street address
- Site opens/closes
- Fees: site/feast/merchant; in advance & on site
- Other fees: reasons/amount
- Checks payable to:
- Reservations/deadlines
- Event Steward contact info (including modern and SCA names, phone number and/or email)
- Accessibility
Will the following be allowed/available:
- Children's activities
- Populace Space / Presence
- Merchant Space
- Food other than feast
Optional Items:
- Website URL
- Feast Menu
- Legible Map
- Showers
- Pay Phone
- Off-Board Seating
Event ads are furnished to local Northshield groups at no charge. Merchants and other groups or organizations may also advertise in official SCA publications, subject to the approval of the Chronicler and the Stallari Council. See the Northwatch Advertising Guidelines for specifications and pricing. Events will appear on the Northwatch calendar and may have ads in the Northwatch if received by the Event Information Officer (calendar@northshield.org) by the 15th day of the month before publication deadline. (IE., November 15 for an December 1 deadline for the January issue.)
Facebook Information:
Once an event has been added to the Kingdom Calendar, it can then be made into a Facebook event located off of the Kingdom of Northshield Page. The page (https://www.facebook.com/SCANorthshield/) is the official SCA-recognized voice of the Kingdom and the event calendar is a great reference. Please send an email to the Social Media Deputy. They will use the information posted on the Kingdom Calendar to populate the event. Every event needs at least two administrators with one being the Social Media Deputy - usually the person requesting the event is added as the other administrator. The administrator needs to be shown as "going" to the event in order to be added. The hosting group is encouraged to change the cover photo, post pictures, share the event, and update information on the Facebook event but all official event changes and information must also be posted on other official channels such as the website for the event. If a Facebook event is created for a Northshield event but is not located off of the Kingdom of Northshield page, it cannot be considered official or recognized. Due to interface restrictions, unrecognized events cannot be added to the Facebook calendar ("legitimized") after the fact and have to instead be re-created.
PayPal for Events!
Using PayPal for Pre Registration offers attendees an easy, flexible way to prepay for events. It’s easy to use and set up. The PayPal Deputy will guide you through the process.
People don’t need a PayPal account to pay their pre-registration invoice. They can use a debit/credit card, PayPal or Venmo.
Please use this form to request to use PayPal for an Event.
https://forms.gle/gyqNHB5pvCgUKZFF8
1. Please contact the PayPal deputy prior to submitting your event to the Kingdom Calendar
a. I can create a template (holding) form and give you a link for the event posting.
b. Fees: PayPal charges a fee. The fee averaged 4% of the Pre Registration income. The PayPal officer can show you the fee history for your budget.
2. If you have submitted your event to the Calendar, please contact the PayPal officer at least 60 days prior to the event.
3. Pre Registration with PayPal will close no later than 2 weeks prior to the start of the event. For events with complex fee structures and reservations, the deadline may be sooner. This allows time for people to pay their invoices, reports be completed and money be transferred to the Kingdom account.
4. The PayPal office will create the Pre Registration form and manage the worksheet. Other Pre Registration forms will not be used. The event staff will have access to the response worksheet.
5. The PayPal officer may request a meeting with you, your group exchequer, event exchequer and other pre registration staff.
6. The PayPal officer will provide a report for the group when pre registration is finalized.
7. Please see this document for some questions the PayPal officer will have about the event.
Please contact the PayPal officer at paypal@northshield.org